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User Roles & Permissions

TravelSoc Check-In keeps things simple with two permission levels.

Role What they can do
Admin Full dashboard access: create trips, export data, manage participants, view settings.
Standard User Buy/transfer tickets, view their own trips, update contact details.

Becoming an Admin

  1. An existing admin opens Settings → Committee Members (or Manage Admins depending on the UI).
  2. They search for the user by name or e-mail and click Make Admin.
  3. The new admin receives access immediately – next time they log in the dashboard appears.

Note: Admin rights are tied to the user account, not to individual trips.

Removing Admin Rights

  1. Go to Manage Admins.
  2. Click Remove Admin next to the person. They fall back to Standard User permissions instantly.

Committee vs Admins

Some universities require a record of committee members. The Committee Members list is an information-only subset shown in Settings. Members in that list may or may not have admin rights – add them separately if needed.

Volunteer Scanners

Volunteers never need an account. A generated scanning link is sufficient. This keeps the surface small and prevents accidental data access.

Best Practices

  • Grant admin rights only to committee members who need data access.
  • Review the list at the start of every academic year.
  • Remove admin permissions as students graduate to keep your data secure.